What Project Manager do

Dear ae,

Gần đây các dự án xuất hiện với mật độ đã dày hơn. Công tác quản lý dự án là hết sức quan trọng. Gửi a e các công việc chủ yếu của 1 Project Manager:

Task Management:

• Ensure OHS&E policies & guidelines are carried out
• Follow approved company processes as defined in Strategic Marine’s Business Management System
• Continually seek to identify & minimize areas of risk and/or waste

• Provide overall leadership for one or several projects. This includes contractual management, stakeholder management, commercial management as well as project management (time, cost, quality, risk and procurement management)
• Ensure vessels and other specified products and services are produced and delivered in accordance with contractual requirements and specifications
• Ensure OHS&E guidelines and policies are carried out
• Oversight of all project resources including all subcontractors
• Supervise dealings with classification societies
• Responsible for on time, on budget, delivery of project
• Accountable for QA/QC of all work on project. Maintain production and quality
• Provide high level of leadership in the resolution of design and construction issues as and when they may arise on a project
• Continually seek to identify areas of risk and resolve them before they impact on the project
• Overview of all project deliverables including documentation and training
• Delivery of regular communications & progress reports to the General Manager, Group Project Manager and Chief Operating Officer, including financial reporting
• Prepare and administer budgets for the project. Budget reporting and management
• Establish and maintain high standards of quality and control of cost within budget limits and adherence to the approved delivery program
• Identify and reduce waste wherever possible

People Management:

• Provide leadership to all project employees. Coach, develop & mentor
• Develop and maintain a positive team environment
• Direct multidisciplinary teams
• Conduct regular & timely Performance Review for all direct reports
• Give both positive and negative feedback to employees about their performance in a timely and constructive manner
• Encourage cooperation across all projects and teams in shipyard

Interpersonal Management:

• Client liaison including the development and presentation of project plans, progress reports and acceptance by the client on the final product
• Management of client expectations with a focus on the delivery of projects to exceed the expectations of clients

• Ensure excellent communications with all levels of staff
• Ensure liaison with shipyard management to ensure performance is consistent with the aims of the project and prioritised across other projects
• Develop and maintain key external relationships with partners, clients, official bodies and organisations
• Negotiate on behalf of the company, be able to accept realistic compromises when necessary

• Develop a strong network of industry suppliers, subcontractors and contacts

Information Management:

• Manage all project documentation and reporting
• Develop full understanding of scope and impact across different departments/projects/areas of business.
• Quantify implications of decisions to other areas

Personal Management:

• Look for opportunities to continue to develop professionally and as a leader
• Show personal accountability for the achievement of objectives

Keep up-to-date with the industry best practice and monitor actions of competitors

 

The 5 Goals of a Project Manager

Goal 1: To finish on time

This is the oldest but trickiest goal in the book. It's the most difficult because the requirements often change during the project and the schedule was probably optimistic in the first place.

To succeed, you need to manage your scope very carefully. Implement a change control process so that any changes to the scope are properly managed.

Always keep your plan up to date, recording actual vs. planned progress. Identify any deviations from plan and fix them quickly.

Goal 2: To finish under budget

To make sure that your project costs don't spiral, you need to set a project budget at the start to compare against. Include in this budget, all of the types of project costs that will accrue, whether they are to do with people, equipment, suppliers or materials. Then work out how much each task in your plan is going to cost to complete and track any deviations from this plan.

Make sure that if you over-spend on some tasks, that you under-spend on others. In this way, you can control your spend and deliver under budget.

Goal 3: To meet the requirements and quality

The goal here is to meet the requirements that were set for the project at the start. Whether the requirements were to install a new IT system, build a bridge or implement new processes, your project needs to produce solutions which meet these requirements 100%.

The trick here is to make sure that you have a detailed enough set of requirements at the beginning. If they are ambiguous in any way, then what was initially seen as a small piece of work could become huge, taking up valuable time and resources to complete.

Goal 4: To keep customers happy

You could finish your project on time, under budget and have met 100% of the requirements—but still have unhappy customers. This is usually because their expectations have changed since the project started and have not been properly managed.

To ensure that your project sponsor, customer and other stakeholders are happy at the end of your project, you need to manage their expectations carefully. Make sure you always keep them properly informed of progress. "Keep it real" by giving them a crystal clear view of progress to date. Let them voice their concerns or ideas regularly. Tell them upfront when you can't deliver on time, or when a change needs to be made. Openness and honesty are always the best tools for setting customer expectations.

Goal 5: To ensure a happy team

If you can do all of this with a happy team, then you'll be more than willing to do it all again for the next project. And that's how your staff will feel also. Staff satisfaction is critical to your project's success.

So keep your team happy by rewarding and recognizing them for their successes. Assign them work that complements their strengths and conduct team building exercises to boost morale. With a happy motivated team, you can achieve anything!

And there you have it. The 5 goals you need to set yourself for every project.